Karuizawa 2019 will have...〜2019の予定〜

Karuizawa Meeting 2019 will be held as follows:’

Karuizawa Meeting 2019 〜笑顔。逢える。〜
DateMay 25th and 26th, 2019 (regardless of the weather)
PlaceKaruizawa Prince Hotel West & Prince Ski Resort Parking Lot.
OrganizerThe Karuizawa Meeting Executive Committee

1st Day (Saturday): The Eve of the Meeting
  1. Hotel Check-in Time: 15:30-17:30, at Karuizawa Prince Hotel West Lobby,

    *Our special check-in desk will be set for the participants of the Karuizawa Meeting
    The regular check-in counter of the hotel is available later than 17:30.

  2. Welcome Reception Party: Party starts at 19:00 (2 hours), at the Banquet Hall.

    *Doors will be opened at 18:50
    Seats are all reserved for each attendee.

2nd Day (Sunday): Karuizawa Meeting 2019
Place : Karuizawa Prince Ski Resort Parking Lot

*Gates open at 8:00am
Please do not try to queue for the gates before the time to avoid traffic jam or accidents.

Meeting Schedule
10:00-Opening Ceremony
10:30-Roadster Pedal-car Race for Kids (under 5 years old)
11:10-Live Talk Show (1st Session)
12:00-Lunch Time, at Ski Center (ticket needed)
12:20-Group Photo Session
13:00-13:45Live Talk Show (2nd session)
13:50-Charity Auction, Raffle Draw, and Closing Session.
15:00Closing Ceremony
About the Welcome Reception Party (the Eve of the Meeting)

*Party starts at 19:00 (2 hours), at the Banquet Hall.

Participation Fee (including tax): 6,000 yen per member
Seats are all reserved for each member.
Please find your table and seat before you enter the hall.

About the hotel rooms

*A twin bed room for two people: 13,500 yen per person
A twin bed room for single use: 22,500 yen per person
A twin bed room for three people: 11,500 yen per person

*If you prefer a smoking or non-smoking room , let us know beforehand.

Main Meeting on Sunday
Advance Ticket: 3,200yen (lunch ticket included)
Regular tickets are also available at the entrance gate: 3,200 yen (lunch ticket “not” included)
What to do to attend the Karuizawa Meeting 2019
  1. For the entry of the welcome reception party, you are asked to let us know first by email how many people will be attending in your group. Also, if you need to stay at the hotel, you should let us know the type of the rooms you like (single, double, twin or triple) as well as the number of the people to stay in the room. The accommodation fees differ depending on the choice. For the payments, credit cards (Only VISA and Master) are acceptable.

  2. All the participants (drivers) need to show a parking ticket at the entrance gate to park their own vehicle at parking lot at the meeting on Sunday. (※Parking tickets are not available for participants from abroad. Please visit the meeting by JR Line (Five minutes’ walk from Karuizawa Station to the meeting place.)

  3. All the participants (including non-drivers) need to show their own tickets at the entrance gate.
    *Only the advanced ticket includes the lunch ticket (to be purchased in advance)
    *Regular tickets will be available at the entrance gate (lunch ticket is “not “included). Both types of the tickets are available for 3,200 yen per person.
    If you wish to purchase advance tickets, let us know by email the numbers of the tickets you need, the name of the country you are from, and your representative member’s name. Then, you will receive our reply, which will ask to enter on the Web your credit card info. (Only VISA and Master are acceptable for us).

Please do not forget to print out the email that assures your payment has been completed, and bring the hard copy (e-mail) for the entry of the meeting. It is our policy that tickets will not be issued for overseas visitors without the hard copy.

You can purchase the regular tickets at the meeting place by cash only.

For any further questions, contact us via Email: info2019(at sign)karuizawa-meeting.com

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